CTUA Operating Procedures

Bylaws As Restated November 2, 2014, after Member Approval at 2014 Annual Member’s Meeting on November 1, 2014

Rules Adopted by the Board of Directors on January 26, 2011

CTUA Standards of Conduct Adopted by the Board of Directors on March 22, 2017.

Committees

Through committees we have the opportunity to capture the expertise of members who may not be able to attend monthly Board meetings. By involving more of our members, much more knowledge is shared and new ideas are brought to light.

The time commitment is not necessarily significant. Much of the work can be done by email or by phone conversations. If you would like to be a member of one of these committees or want to find out more information about a committee, please contact a Board member.

We hope that you will volunteer for one of these committees this year. We value your opinions and hope to enhance our organization with your knowledge and suggestions.

Procedures & Review Committee (As revised by the Board of Directors on March 20, 2018)

Members:

Tom Conter (chairman), Chuck Jones, Pat Zuraski, Jackie Jones, Barry Riddle

Makeup:  

The committee consists of at least two members including the CTUA president and one or more general members (who may be board members).

Purpose:  

To hear questions or complaints arising from:

  • Misconduct, to include but not limited to lateness to an assignment, no-show, or requesting additional compensation (financial or property) from a tournament
  • An official’s interpretation of rules or procedures
  • Violations of CTUA’s Bylaws and/or Rules, or other actions detrimental to CTUA or tennis officiating
  • Respond to issues raised by players, tournament staff, or other appropriate individuals

The USTA process for review of an official’s performance is separate and beyond this CTUA committee.

Goal:  

To insure that CTUA officials abide by USTA, ITA and CTUA rules and regulations.  

Procedures:

  • Questions or complaints about an official may be made in writing or verbally to a member of the committee. Questions regarding rules interpretation or procedures can be made at any time after an event. Allegations of official misconduct should be made within three days after the end of an event. Following a fact-finding investigation conducted by the committee, the committee shall notify the Board of its findings. Subsequently, a letter will be sent to the official regarding the situation. The official will have seven days to respond. The committee may rule that the situation as described in the letter is factual if the official fails to respond within seven days. The committee will meet in person or by telephone or by email within three days of the response. If the committee needs additional information it will be gathered within seven days of the response.
  • The Committee will chose a chairperson and recorder. The chairperson shall provide a written quarterly report to the CTUA Board.

Actions:  

If the committee determines a mistake has been made in a rule or procedure it may correct the mistake by:

  • Sending a letter to the official with the correct rule or procedure;
  • Requiring the official to cite the rule or procedure from Friend at Court (FAC), ITA Official Rulebook, or appropriate document; and/or
  • Requiring the official to be re-mentored before his/her next assignment.

 

If the committee determines that misconduct has taken place, it may recommend to the Board the following penalties:

  • Letter of reprimand be sent to the Official;
  • Suspension of CTUA membership; and/or
  • Other penalties as the Committee sees fit.

Appeal:  

An official may not appeal a decision made by the committee involving rules and regulations. A member may appeal penalties involving misconduct through procedures described in the Bylaws of CTUA.

Scheduling Committee (Eliminated by the Board of Directors on March 20, 2018)

The Scheduling Committee which never formally met was eliminated by the Board of Directors at its regular meeting on March 20, 2018. The Board exercises its control over the scheduling function by its review of the work performed by the appointed schedulers of events.

See Scheduling Policies and Guidance on this page for more information on the scheduling of officials for events.

Training Committee (As revised by the Board of Directors on March 20, 2018)

Members:

Joel Larner (chairman, Northern Colorado), Tom Conter (Southern Colorado), Pat Zuraski, Karla Simons (Central Colorado)

Makeup: 

The Training Committee consists of at least three members — A CTUA Mentor/Trainer, a new member training coordinator,  and a member of the CTUA Board.  Additional members are added as needed. Through these individuals there shall be a Northern Colorado, Central Colorado, and Southern Colorado representative.

 

Purposes:

  • Develop CTUA training curriculum and requirements
  • Schedule and coordinate mentoring assignments and other training sessions for the CTUA
  • Select and train Mentors for training new CTUA members
  • Select trainers for advanced member training

Goal:

To develop and maintain the quality and consistency of officiating throughout CTUA.

Procedures:

  • Meet at an appropriate date to schedule and develop an annual training plan
  • Select and train mentors and trainers
  • Review training and mentoring procedures
  • Develop and administer evaluation tools for officials and mentors where none exist from USTA and/or ITA.
  • Develop training curriculum for use by the mentors and trainers
  • The Committee will chose a chairperson and recorder. The chairperson shall provide a written quarterly report to the CTUA Board.

Trainers: Mentors and trainers include all Training Committee Members along with Barry Riddle and Deb Weinstein

Bylaws Review Committee (As revised by the Board of Directors on March 20, 2018)

Members: 

Pat Zuraski (Chairman), Tom Conter, +1 Vacancy

Makeup: The committee has three members — a Board member and two general members (who may be board members). The committee makes every effort to include a representative cross section of CTUA membership.

Purpose: To review and recommend to the Board of Directors changes to the Bylaws.

Goals: The Bylaws are a living document that should be reviewed by a representative group of CTUA members to ensure that its intent may be understood by all members. This includes but is not limited to:

  • Amend and clarify Bylaws to reduce potential confusion concerning policies and procedures.
  • Insure Bylaws reflect current organizational philosophy.

Procedures:

  • CTUA convenes the Bylaws Committee annually a minimum of four (4) months before the election of new Board members
  • The Committee will present their recommendations to the Board at least two months prior to the Annual Meeting
  • The Board has until the next Board meeting to review and amend the recommendation of the committee
  • If a vote of the membership is required, it will be held at the Annual Meeting
  • The updated Bylaws will be distributed on the CTUA website
  • The Committee will choose a chairperson and recorder. The chairperson shall provide a written quarterly report to the CTUA Board.

 

 

Ade Butler Committee (As revised by the Board of Directors on March 20, 2018)

Members: Past 3 awardees that are CTUA members. Chairperson shall be the longest tenured Ade Butler committee member.

Makeup:  This committee consists of three members: the three most recent living recipients of the Award who are currently members. This committee meets annually and submits its recommendation to the Board in time for the Board meeting that immediately precedes the Annual Meeting.

Purpose: To recognize annually an outstanding member of the CTUA who has given service to the organization and worked to help maintain and improve the CTUA’s function and its standing in the community.

Procedures:

The selection committee chooses the CTUA Official who best meets the following criteria:

  • Is a CTUA member in good standing;
  • Is or has been a member of the CTUA for at least five years;
  • Has made significant contributions to the CTUA and tennis officiating
  • The committee will choose a chairperson and recorder. The chairperson shall provide a written proposal to the CTUA Board at the timing requested to present the award at the annual meeting

Past recipients of the Ade Butler Award have been:

2000 Ade Butler 2001 Bruce Avery 2002 John Suter 2003 Ned Cooney
2004 Kim Pappas 2005 Susan Hommel 2006 Don Willsie 2007 Ned Cooney
2008 Patti Bowman 2009 Pat Zuraski 2010 Randy Brame 2011 Jackie Jones
2012 Mark Williams 2013   Karla Simons 2014 Barry Riddle 2015 Deb Weinstein

22017 Joel Larner

Communications Committee (As added by the Board of Directors on March 20, 2018)

Members: Howard McGee (chairman), 2 members TBD

Makeup: The Communications Committee consists of at least three members — A CTUA board member and at least 2 members at large (can be board members)

Purposes:

  • Communicate to the CTUA membership regarding activities taking place within the organization. Topics may include but are not limited to:
  • Activities within the board which the general members would like to be informed
  • Upcoming and planned events
  • Website activity
  • Progress of other committees
  • Training and growth opportunities
  • President’s column
  • Recruiting
  • Create greater engagement and involvement of the CTUA membership through awareness of CTUA activities
  • Increase member retention by keeping members connected with the organization
  • Promote visibility of the CTUA among other prominent tennis organizations (USTA Colorado & Intermoutain, USPTA, PTR, etc.)

 

Goal: To keep members informed of activities within CTUA and the greater officiating community.  Increase member engagement through greater connection with their organization.

 

Procedures:

  • Distribution of a membership newsletter quarterly and/or when pertinent information of value to the membership is available for communication
  • The newsletter shall be distributed as a PDF via an email distribution list to all active CTUA members
  • The newsletter shall be published in the Members Only area of the CTUA website
  • The Committee will choose a chairperson and recorder. The chairperson shall provide a written quarterly report to the CTUA Board.
  • Provide CTUA general information and recruiting materials to the general tennis community.

 

 

 

 

Board of Directors and Their Terms

The CTUA Board members are elected at the Annual Meeting held in the Fall of each year. Terms are for two years and defined as the year in which the election is held, until the annual meeting two years thereafter. Alternate numbers of three or four directors are elected each year. Nominees with the largest number of votes are elected to the board.

 

Board of Directors

Board Member Name Term or Opening
President Chuck Jones 10/30/2016-Annual Meeting Nov 2018
Vice President Thomas Conter  11/1/2015-Annual Meeting Nov 2018
Secretary Jackie Jones 10/29/2017-Annual Meeting Nov 2019
Treasurer Patrick Zuraski 10/30/2016-Annual Meeting Nov 2018
Member at Large Howard McGee 10/30/2016-Annual Meeting Nov 2018
Member at Large Joel Larner 10/29/2017-Annual Meeting Nov 2019
Member at Large Jon Messick 10/29/2017-Annual Meeting Nov 2019

Scheduling Policies and Guidance

Officials’ Scheduling Policies

The Scheduling Committee has been disbanded.

The CTUA board shall appoint and remove schedulers at its discretion to meet the scheduling needs of CTUA’s customers.  The CTUA board shall periodically review the scheduling efforts to ensure they meet the standards and procedures desired for the membership.  Schedulers must use the current CTUA scheduling system, inviting all members to provide availability if they meet the CTUA, USTA and/or ITA, certification requirements for each event.  In the event that alternative methods are necessary, the same invitation requirements shall be followed.

Schedulers shall consider at least, but not limited to, the following attributes when making assignments.  These attributes are a general guideline, not in a specific order of importance.

  • Official’s certification necessary to work the event
  • Official’s proximity to the event location to manage travel costs within the event’s budget
  • Assembling an officiating team sufficient to meet the demands of the event
  • Growth opportunity for an official to expand their skills balanced with the importance to limit the chance of overstretching the official such that they or the customer have a negative experience
  • Mentoring and training opportunities for newer officials. Opportunity to work an event under the guidance of a mentor
  • Where possible amongst all constraints, fair and equitable utilization of all qualified officials to provide each official opportunities
  • Where required by ITA, assign one referee qualified official as the referee for the event
  • Where possible support a tournament director’s or university coach’s request to include or preclude specific officials. Requests will not be honored if they are based on a discriminatory reason or have a discriminatory impact on a generally-accepted, protected class. The request must be provided in written communication.

When multiple events overlap, schedulers should collaborate in developing the best utilization of available officials to meet the needs of CTUA members and customers.

For all but single-day dual-match ITA events, the scheduler shall collect the work report from all officials then provide a single summarized report to the CTUA Treasurer encompassing all the necessary details for all officials working the complete event.  For single-day dual-match ITA events the referee will provide the summarized work report to the CTUA Treasurer.

Current schedulers include:

  • Northern Colorado and Wyoming ITA – Joel
  • University of Colorado ITA – Barry
  • Air Force Academy ITA – Tom
  • Juniors Events – Deb
  • USTA Colorado District and Sectional – Karla
  • High School – Sandy
  • Boulder Area – Brett
  • Northern Colorado area USTA Tournaments – Joel
  • Denver area USTA Adult Tournaments – Patti
  • Southern Colorado area USTA Tournaments – Tom

It is recommended that all schedulers shall carry the appropriate liability insurance coverage as a condition of their appointment.

 

 

Ade Butler Award

The Ade Butler Award annually recognizes an outstanding member of the CTUA who has given service to the organization and worked to help maintain and improve the CTUA’s function and its standing in the community.

 

Past Recipients

2000: Ade Butler
2001: Bruce Avery
2002: John Suter
2003: Ned Cooney
2004: Kim Pappas
2005: Susan Hommel
2006: Don Willsie
2007: Ned Cooney
2008: Patti Bowman
2009: Pat Zuraski
2010: Randy Brame
2011: Jackie Jones
2012: Mark Williams
2013: Karla Simons
2014: Barry Riddle
2015: Deborah Weinstein
2016: <not awarded>
2017: Joel Larner