1.  The principal or headquarters office of CTUA shall be located in such place as the Board designates.

2.  A person shall become eligible for membership when he has obtained a passing grade on a USTA Official’s Examination and has made payment of his dues.

3.  There shall be two (2) classes of membership in CTUA:

Voting. A voting member shall be one who satisfies the eligibility requirements of paragraph two (2).
Non-Voting. A non-voting member is a member who otherwise qualifies for membership but lives outside the CTA area.

Voting Rights

4.  Each certified voting member in good standing shall be eligible to vote on all matters upon which the membership shall be required to vote. Each voting member is entitled to one vote only.

Dues

5.  Each voting member shall pay annual and special fees as determined by the Board. Any unpaid dues on each May 1st shall automatically suspend membership. Any suspended member is “not in good standing” and is ineligible to vote at the meeting or to officiate matches where CTUA is responsible for the officiating.

Meeting of Members

6.  The Annual Meeting of CTUA shall be held between September 1 and November 15 on a date and place determined by the Board. At least fourteen (14) days prior, written notice (which notice shall be deemed given when mailed) of the date, time, and place of the meeting, together with the agenda and report of the nominating committee shall be included with said notice. The business of the meeting shall be:

a.  Verification of those present and entitled to vote, by one teller appointed by the President, or other presiding officer, at the outset of the meeting.
b.  Reading of the minutes of the preceding meeting and action thereon.
c.  Reports of officers.
d.  Reports of committees.
e.  Unfinished business.
f.  Election of directors.
g.  New business.

7.   A Special Meeting of CTUA may be called at any time by the President or by any four (4) members of the Board, or upon receipt by the Secretary of a petition signed by thirty percent (30%) of the voting members in good standing specifying the matters to be brought before the meeting. Such a meeting must be called within thirty (30) days of receipt of such petition. Written notice of the date, time and place of the meeting, together with the agenda, shall be sent to every voting member in good standing by the Secretary at least fourteen (14) days prior to the meeting date.

8.  For the Annual Meeting the required quorum shall be twenty percent (20%) of the voting membership who must be present and voting in person; for a special meeting the required quorum shall be thirty percent (30%) of the voting membership who must be present and voting in person.

Board of Directors

9.  The directors and officers of CTUA shall be a President, Vice President, a Secretary, A Treasurer and three (3) Directors.

10.  Candidates for directors shall be nominated by the Nominating Committee, with the consent of the nominee, or may be nominated from the floor by members of CTUA present and entitled to vote at the annual meeting, with the consent of the nominee.

11.  Directors shall be elected by members entitled to vote, present and voting in person, at the Annual Meeting. In odd years three (3) Directors shall be elected to two (2) year terms with the existing two (2) year term Board members serving as one year Directors. In even years four (4) Directors shall be elected, and for each successive year thereafter alternate numbers of three (3) or four (4) shall be elected. Nominees with the largest number of votes shall be elected to the Board. Terms are for two (2) years or until successors are chosen. The term “year” shall be defined as the year in which the election took place.

12.  Duties and authorities of the Officers shall be:

a.  The President shall be the chief operating officer of CTUA. He shall appoint committees with Board approval, and otherwise act on those matters of CTUA appropriate to the President.

b.  The Vice-President shall have such powers and duties as may be assigned by the President or by the Board and shall exercise the powers of the President during officer’s absence or inability to act.

c.  The Secretary shall keep the minutes of all meetings of the Board and of CTUA and shall attend to the giving and service of all notices. He shall assist the Vice-President and perform such other duties appropriate to the Secretary.

d.  The Treasurer shall have custody of all funds of CTUA. He shall act on financial transactions and maintain proper books and accounts as created and deemed proper for CTUA. He shall submit such financial statements from time to time, as required by the Board, and shall submit to the entire association a yearly financial report and budget at the annual meeting.

13.  All officers and directors shall reside within the CTA area.

Board Procedures and Responsibilities

14.  The affairs of CTUA, including contract negotiations and officiating assignments, shall be managed by the Board. For all meetings of the Board the required quorum shall be a simple majority of the members of the Board, who must be present and voting in person.

The Board will have a minimum of one (1) regularly scheduled meeting per quarter.

All regularly scheduled meetings of the Board are open to the general membership.
 
15.  The Board shall be the officers and three (3) Directors. The Board shall fill its own vacancies by a majority vote of the Board for the term of the vacancy.

16.  There shall be a Nominating Committee of three (3) members which shall consist of members appointed by the Board. At least one (1) non-board member shall be appointed to the committee. The Committee, pursuant to paragraph 10 of the By-Laws, shall by majority vote select the candidates for directors.

17.  The Board shall have the power to suspend or terminate the membership of any member for inefficiency, unreliability, inactivity, or for behavior detrimental to the interests of CTUA or to the game of tennis. A member affected by a decision of the Board shall have the right to present their objection, in writing, to the Board within fourteen (14) days after notification of said Board action, for review and reconsideration.

18.  A general or Board member may be suspended or terminated for cause by two-thirds (2/3) vote of the Board who must be present and voting in person.

19.  The fiscal year of CTUA shall end October 31 or as otherwise determined by the Board.

20.  Whenever used herein, the masculine pronoun shall be changed to the feminine when the person involved is of the feminine gender.

21.  The By-Laws may be altered, amended or suspended by two-thirds (2/3) affirmative vote of the membership present and voting in person at any Annual Meeting or at any Special Meeting provided written notice of the amendment shall be mailed to each member in good standing at least fourteen (14) days prior to such meeting.

22.  Any member wishing to amend the By-Laws must submit in writing to the CTUA Board their proposed amendment for consideration. If necessary, the board will submit the amendment to the Constitution and By-laws Committee for review and recommendation to the Board.